menominee indian tribe of wisconsin enrollment department

Information Collection Policy

Menominee Indian Tribe of Wisconsin Enrollment Department Policy on Information Collection Requirements (Rev. 11 Nov 00 and MTL Approved on 11/27/00) Purpose. The purpose of this policy is to establish minimum information collection requirements for all applications or letters used or received by the Enrollment Department. Definitions. As used in this policy, the following words and terms shall have the following meanings: "Applicant" means an individual or persons on whose behalf an application has been submitted. "Application" or "letter" means any application or letter submitted to or used by the Department that provides information about an applicant. "Department" means the Enrollment Department of the Tribe. "Director" means the individual responsible for the day-to-day operations of the Department. "Legal incompetent" means a person who has been declared to be under a legal disability, other than being a minor, by a court of competent jurisdiction, including tribal courts. "Minor" means a person under the age of 18 years. "Parent" or "legal guardian" means the biological or adoptive parent or parents of a minor who has not had their parental rights terminated and maintains custody of the minor, or any other person who has been granted legal custody of a minor or guardianship of a minor or legal incompetent under state or Tribal law, or to whom a minor’s temporary physical care, custody and control has been transferred by the parent of such child as evidenced by a notarized document temporarily transferring said care, custody and control. Minimum Information Collection Requirements. The Director shall ensure that all applications or letters received by the Department contain, at a minimum, the following information: Applicant’s complete name (i.e. first name, middle initial, last name); Applicant’s complete mailing address (e.g. apartment number, suite number, post office box, street address, city, state, and zip code); Parent or legal guardian’s complete name (if the applicant is a minor or legal incompetent); Parent or legal guardian’s complete mailing address (if the applicant is a minor or legal incompetent); Applicant’s social security number; Applicant’s date of birth; Proof of parental or legal guardianship (e.g. birth records, court records, etc.), if such records are not already on file with the Department; Applicant’s original signature or, if the applicant is a minor or legal incompetent, the original signature of the parent or legal guardian; and Such other information that will help the Department process the application. Incomplete Applications. Until and unless an applicant sends an application or letter containing the minimum information requirements specified in Section III above, the Director shall not process or record any information contained on the application or letter. The Director shall promptly notify the member or applicant if the form or letter he/she has submitted is incomplete, and return said application or letter to the applicant if so requested. Notification may be made in writing or via telephone within five working days. Mailing Address Information. The Director shall send all letters, notices, applications, and other forms of correspondence to the last known address of the member or applicant, or if the member or applicant is a minor or legal incompetent, to the parent or legal guardian of the member or applicant. The Director shall not accept a change of address unless it contains the minimum information requirements specified in Section III above. Restrictions. The Director shall not accept any information from an individual submitted over the phone, via facsimile, or via e-mail. Applications or letters not bearing an original signature of the applicant shall not be accepted.